Built for biotech
Training, TMF, and clinical-ops workflows shaped for startups and lean teams, not retrofitted from enterprise software.
Clinical training & TMF for biotech
Lean clinical operations for biotech
Training management and a Trial Master File built for startups and lean clinical teams, compliant on day one, without the enterprise rollout.
Live in a day · 21 CFR Part 11 e-signatures built in
How it works
One training loop, draft to inspection
Author an SOP, assign it, sign it, and hand the sponsor a clean record in one connected loop.
New training · choose a source
Start from your own draft, pull a controlled SOP from your document system, or turn a file or recording into a course.
Edit your ownAuthor an SOP in the platform editor
Sync from SharePoint / eTMFPull a controlled document, version-linked✓ Pulled SOP-014 · v1.4, kept in sync
Upload file, video or linkPDF, MP4, or a recording URL
Step 1 · Create
Start a training from anywhere
Write it yourself, sync a controlled SOP straight from SharePoint or your eTMF, or drop in a file or recording. However it starts, it enters the same governed loop.
See content sources →Sample Handling & Storage
Biological samples must be processed within 30 minutes of collection. Centrifuge at 1,500 × g for 10 minutes at 4 °C, then aliquot into pre-labeled cryovials.
Aliquots are stored at −80 °C within two hours of collection and logged in the sample manifest before transfer.
Discussion 2
“…stored at −80 °C within two hours…”
ROR. Okafor
Quality Lead · 2h
Quality Lead · 2h
Should this match the kit manual (−70 °C)?
Accept & resolve
✓ Resolved · now −70 °C
Step 2 · Draft & sync
Author SOPs right in the platform
Write and revise SOPs in the editor, with autosave, version control, inline review comments, and a Draft → Approved → Published trail, all built in.
See document control →Assign · GCP Refresher
Study
Select a study…
Sites
✓SITE-001 · Denver
✓SITE-002 · Austin
✓SITE-003 · Boston
✓SITE-004 · Seattle
Roles
Investigator INV
Clinical Research Coord. CRC
Study Nurse RN
Pharmacy PHM
Due date
14 days
30 days
60 days
· complete by Jul 25, 2026
Will be enrolled
0people
Pick a study, sites & roles to resolve people.
AODr. Amara OkaforInvestigator · Denver
LRLena ReyesCRC · Austin
JPJames ParkCRC · Boston
PSPriya ShahStudy Nurse · Denver
TBTom BeckerStudy Nurse · Austin
+28 more matched by role
MGMaria GomezIndependent Auditoradded
+ Add individual…
Step 3 · Assign
Assign by study, site and role, not by hand
Pick a study, its sites, and the roles that apply. Deft resolves the exact people in real time, and you can drop in individuals as one-offs. Everyone who matches is enrolled automatically and stays in sync as your team changes.
See the training matrix →Confirm your e-signature
GCP Refresher · SOP-014 v4.0I completed and understood this training
····
AM
Amara Mensahamara.mensah@deft.com · Jun 24, 2026 14:32 UTC · 10.2.4.8
Email-verified + PIN signed · 21 CFR Part 11 audit trail
Step 4 · E-sign
21 CFR Part 11 signatures, built in
Staff complete training and sign off with a compliant e-signature that is email-verified, PIN-confirmed and timestamped. The meaning of every signature is captured.
See e-signatures →Site readiness
PROTEUS-2 · GCP Refresher v1.40%
0staff trained & signed
0sites monitoring-ready
0site at risk before the visit
SITE-003 · Boston · 4 staff overdue
Click a site to drill in
PersonOverdue trainingLate
SLSarah LindqvistStudy NurseGCP Refresher v1.412dRemind
MWMarcus WebbClinical Research Coord.GCP Refresher v1.49dRemind
PNDr. Priya NairSub-InvestigatorGCP Refresher v1.45dRemind
TFTomás FerreiraStudy NurseGCP Refresher v1.43dRemind
Send reminder to all 4
Generate site visit report
Step 5 · Readiness
Know you're inspection-ready, site by site
A live read on completion across every site, so you spot the gap before the sponsor's monitor does. Drill in, nudge the stragglers, and generate the visit pack in a click.
See reporting →Audit trail
CFR Part 11 Export CSVTimestampUserActionIP
Jun 24 · 14:32
A. MensahClinical Research Coord.
training_completed
10.2.4.8
Jun 24 · 14:32
A. MensahClinical Research Coord.
signature_applied
10.2.4.8
Jun 22 · 09:15
R. OkaforQuality Lead
document_published
10.2.4.2
Jun 20 · 16:40
R. KapoorSite Investigator
training_assigned
10.2.4.9
✓ Sponsor QA package · 148 records · all signatures verified
Exported ✓
Step 6 · Audit
Every action, on the record
Behind the dashboard sits the proof: every draft, assignment, and signature logged automatically. Export a clean CFR Part 11 trail, or the full QA package, for the sponsor in one click.
See audit & reporting →↻ Revise the SOP and the loop restarts. Affected staff are auto-assigned the new version, so training never drifts out of date.
The problem
Big-pharma tooling doesn't fit a startup trial
Startups still have to run compliant trials, and training and the Trial Master File are where site compliance lives. The tools built for that were built for big pharma: heavy to roll out, priced for an enterprise, and far more than a lean team needs.
The old way
- Training tracked across spreadsheets and email; audit prep is a fire drill.
- A Trial Master File means a six-figure platform and a months-long integration.
- Tools built for big pharma, priced for big pharma.
With Deft
- Assign, track, and e-sign training by role and site in one place.
- A TMF that's ready on day one and scales with the trial.
- Flexible and compliant, priced for the team you actually have.
Why Deft
Powerful where it counts, light everywhere else
Lean
Onboard and start in a single day. No implementation project, no integration blockers.
Scalable
Pricing and structure that match your team, from a single site to a global, multi-site investigation.
The platform
Everything a lean clinical team runs on
Training matrix
Map every curriculum to roles and sites. Deft assigns the right training to the right people and tracks due dates automatically.
E-signatures
21 CFR Part 11 signatures with email verification and a signature PIN. Every completion is signed, timestamped, and logged.
Trial Master File
A flexible TMF that mirrors your study structure, versions every document, and stays inspection-ready.
SOP & document control
Draft, review, approve, and publish SOPs with a full version history and approval trail.
Audit & reporting
See training status across every site at a glance, and export a clean record the moment an inspector asks.
Training matrix
Site 01, Denver 86% trainedTeam memberCurriculumDueStatus
AMA. MensahClinical Research Coord.
GCP Refresher
Apr 2
Completed
RKR. KapoorSite Investigator
Site Activation
Jun 30
Pending
JLJ. LiuStudy Nurse
Protocol NS-204
May 12
Overdue
Confirm your e-signature
GCP Refresher · Protocol NS-204 v3.1I completed and understood this training
•••·
AM
Amara Mensahamara.mensah@deft.com · Jun 24, 2026 14:32 UTC
Email-verified + PIN signed · 21 CFR Part 11 audit trail
NS-204 · Phase II AF
Inspection-ready
01 Trial Management 24 docs
Protocol & amendments v3.1 final
Investigator’s Brochure v5
04 Site 01, Denver 12 docs
Training records all signed
Delegation log awaiting PI
SOP-014 · Sample handling
Effective✓Draft
✓In review
✓Approved
4Effective
Training compliance
All sites148People tracked
23Curricula
18Overdue
Completed · 72%
Pending · 16%
Overdue · 12%
Training management
Every site trained, every record signed
Build a training matrix once and Deft keeps it current, assigning curricula by role and site, tracking due dates, and flagging anything overdue. Staff complete training and sign off with a compliant e-signature, so the audit trail builds itself.
- Role- and site-based assignment, synced automatically as your team changes
- 21 CFR Part 11 e-signatures with email verification plus a signature PIN
- Live status across every site, exportable for inspection
Assignments
By role & site Auto-syncedTeam memberCurriculumDueStatus
RKR. KapoorSite Investigator
Site Activation
Jun 30
Pending
AMA. MensahClinical Research Coord.
GCP Refresher
Apr 2
Completed
JLJ. LiuStudy Nurse
Protocol NS-204
May 12
Overdue
Trial Master File
A TMF that's ready on day one
Set up a Trial Master File that mirrors your study, sponsor, and site structure in minutes. No integration, no consultants. Every document is versioned and access-controlled, so the file stays inspection-ready as the trial grows.
- Structure that maps to sponsor → study → site out of the box
- Full version history and audit trail on every document
- Scales from a single site to a multi-site, global investigation
NS-204 · Phase II AF
Inspection-ready
Sponsor: Northstar Bio 3 studies
Study NS-204 2 sites
Protocol & amendments v3.1
Site 01, Denver 12 docs
Site 02, Austin 9 docs
Security & compliance
Compliance built in, not bolted on
Passwordless login, 21 CFR Part 11 signatures, role-based access, and a complete audit trail come standard. Your data is encrypted and access-controlled, so "is this validated?" has a one-word answer.
- Passwordless email login, so there are no shared passwords to manage
- Role-based access across sponsors, studies, and sites
- Immutable audit trail on every signature and document change
Training compliance
All sites148People tracked
23Curricula
18Overdue
Completed · 72%
Pending · 16%
Overdue · 12%
Built for regulated trials
21 CFR Part 11 e-signatures, audit trails, and access controls are standard, so your trial stays inspection-ready from day one.
21 CFR Part 11
HIPAA
SOC 2 Type I
Security & trust →
Compliant clinical ops, without the enterprise lift
See how Deft runs training and your Trial Master File in one place. Live in a day.
Get a demo
See Deft on your trial
Tell us about your study and team. We'll get back within one business day.