Built for biotech
Training, TMF, and clinical-ops workflows shaped for startups and lean teams — not retrofitted from enterprise software.
Clinical training & TMF for biotech
Lean clinical operations for biotech
Training management and a Trial Master File built for startups and lean clinical teams — compliant on day one, without the enterprise rollout.
Live in a day · 21 CFR Part 11 e-signatures built in
How it works
One training loop, draft to inspection
Author an SOP, assign it, sign it, and hand the sponsor a clean record — in one connected loop.
New training · choose a source
Start from your own draft, pull a controlled SOP from your document system, or turn a file or recording into a course.
Edit your ownAuthor an SOP in the platform editor
Sync from SharePoint / eTMFPull a controlled document, version-linked✓ Pulled SOP-014 · v1.4 — kept in sync
Upload file, video or linkPDF, MP4, or a recording URL
Step 1 · Create
Start a training from anywhere
Write it yourself, sync a controlled SOP straight from SharePoint or your eTMF, or drop in a file or recording. However it starts, it enters the same governed loop.
See content sources →Sample Handling & Storage
Biological samples must be processed within 30 minutes of collection. Centrifuge at 1,500 × g for 10 minutes at 4 °C, then aliquot into pre-labeled cryovials.
Aliquots are stored at −80 °C within two hours of collection and logged in the sample manifest before transfer.
Discussion 2
“…stored at −80 °C within two hours…”
ROR. Okafor
Quality Lead · 2h
Quality Lead · 2h
Should this match the kit manual (−70 °C)?
Accept & resolve
✓ Resolved · now −70 °C
Step 2 · Draft & sync
Author SOPs right in the platform
Write and revise SOPs in the editor — autosave, version control, inline review comments, and a Draft → Approved → Published trail, all built in.
See document control →Assign · GCP Refresher
Study
Select a study…
Sites
✓SITE-001 · Denver
✓SITE-002 · Austin
✓SITE-003 · Boston
✓SITE-004 · Seattle
Roles
Investigator INV
Clinical Research Coord. CRC
Study Nurse RN
Pharmacy PHM
Due date
14 days
30 days
60 days
· complete by Jul 25, 2026
Will be enrolled
0people
Pick a study, sites & roles to resolve people.
AODr. Amara OkaforInvestigator · Denver
LRLena ReyesCRC · Austin
JPJames ParkCRC · Boston
PSPriya ShahStudy Nurse · Denver
TBTom BeckerStudy Nurse · Austin
+28 more matched by role
MGMaria GomezIndependent Auditoradded
+ Add individual…
Step 3 · Assign
Assign by study, site and role — not by hand
Pick a study, its sites, and the roles that apply. Deft resolves the exact people in real time, and you can drop in individuals as one-offs. Everyone who matches is enrolled automatically and stays in sync as your team changes.
See the training matrix →Confirm your e-signature
GCP Refresher · SOP-014 v4.0I completed and understood this training
····
AM
Amara Mensahamara.mensah@deft.com · Jun 24, 2026 14:32 UTC · 10.2.4.8
Email-verified + PIN signed · 21 CFR Part 11 audit trail
Step 4 · E-sign
21 CFR Part 11 signatures, built in
Staff complete training and sign off with a compliant e-signature — email-verified, PIN-confirmed, and timestamped. The meaning of every signature is captured.
See e-signatures →Site readiness
PROTEUS-2 · GCP Refresher v1.40%
0staff trained & signed
0sites monitoring-ready
0site at risk before the visit
SITE-003 · Boston — 4 staff overdue
Click a site to drill in
PersonOverdue trainingLate
SLSarah LindqvistStudy NurseGCP Refresher v1.412dRemind
MWMarcus WebbClinical Research Coord.GCP Refresher v1.49dRemind
PNDr. Priya NairSub-InvestigatorGCP Refresher v1.45dRemind
TFTomás FerreiraStudy NurseGCP Refresher v1.43dRemind
Send reminder to all 4
Generate site visit report
Step 5 · Readiness
Know you're inspection-ready, site by site
A live read on completion across every site, so you spot the gap before the sponsor's monitor does. Drill in, nudge the stragglers, and generate the visit pack in a click.
See reporting →Audit trail
CFR Part 11 Export CSVTimestampUserActionIP
Jun 24 · 14:32
A. MensahClinical Research Coord.
training_completed
10.2.4.8
Jun 24 · 14:32
A. MensahClinical Research Coord.
signature_applied
10.2.4.8
Jun 22 · 09:15
R. OkaforQuality Lead
document_published
10.2.4.2
Jun 20 · 16:40
R. KapoorSite Investigator
training_assigned
10.2.4.9
✓ Sponsor QA package · 148 records · all signatures verified
Exported ✓
Step 6 · Audit
Every action, on the record
Behind the dashboard sits the proof: every draft, assignment, and signature logged automatically. Export a clean CFR Part 11 trail — or the full QA package — for the sponsor in one click.
See audit & reporting →↻ Revise the SOP and the loop restarts — affected staff are auto-assigned the new version, so training never drifts out of date.
The problem
Big-pharma tooling doesn't fit a startup trial
Startups still have to run compliant trials — and training and the Trial Master File are where site compliance lives. The tools built for that were built for big pharma: heavy to roll out, priced for an enterprise, and far more than a lean team needs.
The old way
- Training tracked across spreadsheets and email; audit prep is a fire drill.
- A Trial Master File means a six-figure platform and a months-long integration.
- Tools built for big pharma, priced for big pharma.
With Deft
- Assign, track, and e-sign training by role and site in one place.
- A TMF that's ready on day one and scales with the trial.
- Flexible and compliant, priced for the team you actually have.
Why Deft
Powerful where it counts, light everywhere else
Lean
Onboard and start in a single day. No implementation project, no integration blockers.
Scalable
Pricing and structure that match your team — from a single site to a global, multi-site investigation.
The platform
Everything a lean clinical team runs on
Training matrix
Map every curriculum to roles and sites. Deft assigns the right training to the right people and tracks due dates automatically.
E-signatures
21 CFR Part 11 signatures with email verification and a signature PIN. Every completion is signed, timestamped, and logged.
Trial Master File
A flexible TMF that mirrors your study structure, versions every document, and stays inspection-ready.
SOP & document control
Draft, review, approve, and publish SOPs with a full version history and approval trail.
Audit & reporting
See training status across every site at a glance, and export a clean record the moment an inspector asks.
Training matrix
Site 01 — Denver 86% trainedTeam memberCurriculumDueStatus
AMA. MensahClinical Research Coord.
GCP Refresher
Apr 2
Completed
RKR. KapoorSite Investigator
Site Activation
Jun 30
Pending
JLJ. LiuStudy Nurse
Protocol NS-204
May 12
Overdue
Confirm your e-signature
GCP Refresher · Protocol NS-204 v3.1I completed and understood this training
•••·
AM
Amara Mensahamara.mensah@deft.com · Jun 24, 2026 14:32 UTC
Email-verified + PIN signed · 21 CFR Part 11 audit trail
NS-204 — Phase II AF
Inspection-ready
01 — Trial Management 24 docs
Protocol & amendments v3.1 final
Investigator’s Brochure v5
04 — Site 01, Denver 12 docs
Training records all signed
Delegation log awaiting PI
SOP-014 — Sample handling
Effective✓Draft
✓In review
✓Approved
4Effective
Training compliance
All sites148People tracked
23Curricula
18Overdue
Completed · 72%
Pending · 16%
Overdue · 12%
Training management
Every site trained, every record signed
Build a training matrix once and Deft keeps it current — assigning curricula by role and site, tracking due dates, and flagging anything overdue. Staff complete training and sign off with a compliant e-signature, so the audit trail builds itself.
- Role- and site-based assignment, synced automatically as your team changes
- 21 CFR Part 11 e-signatures — email verification plus a signature PIN
- Live status across every site, exportable for inspection
Assignments
By role & site Auto-syncedTeam memberCurriculumDueStatus
RKR. KapoorSite Investigator
Site Activation
Jun 30
Pending
AMA. MensahClinical Research Coord.
GCP Refresher
Apr 2
Completed
JLJ. LiuStudy Nurse
Protocol NS-204
May 12
Overdue
Trial Master File
A TMF that's ready on day one
Set up a Trial Master File that mirrors your study, sponsor, and site structure in minutes — no integration, no consultants. Every document is versioned and access-controlled, so the file stays inspection-ready as the trial grows.
- Structure that maps to sponsor → study → site out of the box
- Full version history and audit trail on every document
- Scales from a single site to a multi-site, global investigation
NS-204 — Phase II AF
Inspection-ready
Sponsor — Northstar Bio 3 studies
Study NS-204 2 sites
Protocol & amendments v3.1
Site 01 — Denver 12 docs
Site 02 — Austin 9 docs
Security & compliance
Compliance built in, not bolted on
Passwordless login, 21 CFR Part 11 signatures, role-based access, and a complete audit trail come standard. Your data is encrypted and access-controlled, so "is this validated?" has a one-word answer.
- Passwordless email login — no shared passwords to manage
- Role-based access across sponsors, studies, and sites
- Immutable audit trail on every signature and document change
Training compliance
All sites148People tracked
23Curricula
18Overdue
Completed · 72%
Pending · 16%
Overdue · 12%
Built for regulated trials
21 CFR Part 11 e-signatures, audit trails, and access controls are standard — so your trial stays inspection-ready from day one.
21 CFR Part 11
HIPAA
SOC 2 Type I
Security & trust →
Compliant clinical ops, without the enterprise lift
See how Deft runs training and your Trial Master File in one place — live in a day.
Get a demo
See Deft on your trial
Tell us about your study and team. We'll get back within one business day.